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Through a database proposed by URI, it was possible the data input for 3 years 2006-2008 for incomes and expenditures. Now the local units have summary reports that help in financial analysis, in clear presentation of information and decision making process.
Assistance focus:
1. Enabling the local units in defining the priorities as realistic as possible
2. Enabling these units in forecasting the incomes and expenditures levels
3. Assisting and offering facilitative methods to these units in collecting and processing the information
4. Identification of all possible natural and human potential resources upon which development of local units can be based
5. Establishment of a collaboration network (expert network) between the local units and actors involved in these developing processes
6. Enabling the local units in building up fiscal capacities and better management of these capacities
Results achieved :
• Budgeting process started earlier, in may (traditionally this process used to start in December).
• Despite finance office, other offices were engaged in the budgeting process
• Some public open meetings were organized for defining the priorities for the community from the Majors (Vau I Dejes,Guri I Zi,Dajc)
• There are 2 complete budget documents prepared in communes Velipoje and Dajc, that are simple and easy to understand (councils have appreciated the presentation of these documents in a different way as compared to previous years, where they had to decide upon forms that were submitted at central governing).Document contains:
- Analysis of incomes and expenditures for 3 previous years ( some budgets this year were rejected because of lacking this analysis such as in: Korce,Durres etc)
- Simple presentation associated with graphics for the tendencies in the past, of the structure of incomes, problems of not realizing the budget
- Focus on forecasting the budget 2009 based only over that part of funds that is under discretion of local units, assuming the same service level as in the past year, inflation and changes in legislation.
- Group discussion to support any priority defined in the 1st phase of the project and finding alternatives for generating more incomes.
- Preparation of budget draft 2009 for the council (instructions and figures of budget 2009 were presented from the Ministry in December and the drafts were altered in order to facilitate their approval at the end of December or at the beginning of January not in November as stated by law)
• At Shkodra municipality we prepared a summary draft for the budget 2009, around 20 pages. (Prepared material from the staff was around 160 pages, too much volume and not concrete objectives). This helped a lot in the discussion session of the draft with the economic commission of the council. This draft accompanied by a PowerPoint presentation facilitated the approval process of the budget 2009 at the council.
• Additionally at Shkodra municipality, after approval of the budget, it was prepared a material in a newspaper form for informing and publishing the budget. This newspaper included the most important objectives of the budget 2009, fiscal policies and some exceptions for some groups, as well as the most important investments that will affect the infrastructure.
• There are 2 fiscal packages for Fushe Arrez and Vau I Dejes,that :
- Were approved from the council in a specific meeting separated from the budget approval meeting (traditionally this document was approved at the same meeting with the budget)
- These documents were result of data analysis for the past 3 years and the general tendencies of taxpayers
These documents do not contain only tables with levels of taxes and tariffs but they are accompanied with other elements of policies for each tax/tariff, tax base, legal restrictions, exceptions etc.
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